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Tender Writing Tips

May 30, 2013

As part of a series of blogs on tender writing or bid writing tips, let’s start at the beginning which is all about setting clear objectives for writing a winning proposal.

Before you even start the process of bid writing, remember to choose your battles well – know your strengths and limitations. Have your thought about how likely you are to secure funding? When pondering that question, remember to consider your size, resources and financial capability.

Make sure you fully understand the details and requirements of the bid or tender before you start writing. Understand what is being asked of you and the format you need to provide it in.

Always follow the format, prescribed word count and other parameters provided to the letter. Remember you are being scored against important evaluation criteria. Don’t miss out on points just because you’re not following instructions correctly. Seems obvious, but this point is easily missed!

When it comes to the bid writing stage, write a very positive and compelling introduction to explain why you are writing the bid and your specific objectives. Re-enforce your objectives at relevant points throughout your bid or tender, including your conclusion and executive summary.

Start and end the bid writing process by looking at your bid from the bid assessors’ perspective.  Find out their criteria and what they’re looking for first. If you don’t know, don’t be afraid to ask! Assess your bid objectively – is there enough evidence (facts not opinions) that you are a reliable supplier, can deliver what you say you will do and offer the right service at the right price? Importantly – is your bid financially viable? If so, prove it!

Plan your time effectively and aim to finish the process of writing early. Give yourself more time than you think you need with time to consult the opinion of a trusted colleague (or professional bid writer) and proof-read your work thoroughly. Finishing early gives you the chance to improve your bid or tender, add points you may have missed and improve the overall structure of your bid.

And lastly, always submit your bid on time, so you don’t fall over at the last hurdle.

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